All meetings are different, as different as the people within in them. So in our sense-making of the processes and practices that help to foster fun and engaging events, we’re acutely aware of the risks of talking about a ‘typical’ flow of activities, as we’ve been doing in the first and second of these blogs. Having shared that caveat, we’re going to continue! This blog looks at another stage in the progress of a workshop or event – generating and shaping ideas.
You’ve got the information out there, and you’re getting clear on your challenge and the opportunities. It’s tempting to jump straight to solutions, and stay safely in the comfort zone of the tried and tested. Striking out and taking a different pathway, into those unknown places of the imagination, where weird and wonderful ideas reside, opens out new possibilities. The best ideas have a way of appearing at funny times, and there are lots of tools to help, from the simplest brainstorming, through to the panoply of design thinking methods, such as those shared by IDEO. The key thing is to create the conditions for the unexpected to happen.
Brainstorming is one of the oldest and best known methods for generating and sharing ideas. Though as this wonderful cartoon comments, anything other than the lightest of touches in facilitating the process can be crushing!
Since we’re sharing resources, this cartoon comes from the superb Rob Cottingham, who gets even more karma-points by licensing his work as creative commons.
Another very rich source of resources, ideas, innovation and support comes from the bustling folks at Liberating Structures. They’re more than a resource – they’re almost a movement. They’ve gathered together on their site (and in their training programmes) a collection of approaches and methods designed to, “introduce tiny shifts in the way we meet, plan, decide and relate to one another…. (putting) the innovative power once reserved for experts only in hands of everyone”. Some of the ideas you’ll recognise as old favourites, others were certainly new to us, and others are carefully worked variations. Another major strength of the site is that they have defined a useful and practical format to enable people to understand how they would use the methods in events or workshops.
As with so many methods, they can be adapted for different situations. For generating ideas we like particularly 1-2-4-All (which you may know as cascade!); 25-10 crowd sourcing and the riskier but therefore potentially more fun and releasing of creativity, improv prototyping. And they’re also systematically exploring how to adapt methods to working online.
Being a facilitator
Our job is to hold the sense of possibility for the group. Internally, that’s about suspending judgement and being ok with not knowing what’s going to happen. Outwardly, that helps us create the ‘container’ – the space where people open out and draw on their imagination and creativity to access their best thinking and ideas.
The advantages of being online rather than face to face
We so often characterise online or blended meetings as problematic, needing special preparation and attention to the technology and how people will interact. However, there are also many benefits and advantages to being present online rather than physically present. We ran some experiments recently during a wonderful exchange of creativity and experience, the AgKnowledge Innovation Process ShareFair (yes, bit long but it made sense at the time!). We were using the event to work – play – with different modes of presence. Some of the sessions were organised as blended, combining face to face with online channels. Pete was working at the event in Addis Ababa while Isobel attended some of the sessions remotely. We used Adobe Connect for the blended sessions, illustrated below, recordings of which are linked in this blog.
In the context of ‘ideation’, we observed that brainstorming, for example, worked faster online than face to face: there was an immediate record of what had been written into a chat window, online participants were able to type at their own speed, without drowning out others, and the process was less reliant on a facilitator to manage participation, record the findings. Use of polls also allowed a more or less instant prioritisation of ideas, without having to fiddle about with dots or bits of paper.
In your experience, what’s the best way to carry forward both the tangible and intangible elements of the ‘container’ into online spaces?